Document distribution software is a collection of tools that allows companies to track their documents electronically. This aids in accountability and security, as there is a digital record of who has uploaded files, as well the features for sharing files and storage, file backup and restoration and document indexing.
Electronic document management offers a variety of benefits, including reduced administration costs and improved processes. It also enables businesses to save money on printing and storage costs, and improve security by eliminating the necessity for physical filing systems. Electronic document delivery can also reduce the time spent searching for specific documents, and improves collaboration due to the ability of multiple people to work on one document at the same time.
The best software for document distribution is a blend of core-indexing, automation and search functions, as well as an intuitive user interface. It is compatible with Windows desktops as well as mobile devices and web browsers. It is also compatible with iOS and Android. It can handle many formats, including scans of paper documents as well as Microsoft Office spreadsheets.
A reliable DMS lets businesses manage customer information and ensure that employees have access to the most current version of the document. This can help them answer questions faster and more accurately, which in turn can reduce call center costs and enhance customer experience (CX). It can also track the time a document was used, so that the company knows exactly how does legal document distribution software work who is consuming the document and the length of time they spend doing so.