Data Room Confidential Mode

Data room confidential mode impedes unauthorized users from accessing your computer’s data. It allows an information area manager to limit the access of a specific user to the digital data space based on their Internet protocol address or system. This feature is particularly important for M&A transactions where sensitive information such as research results and copyrighted goods, can be shared.

Track user activity easily with audit trails. This includes: who was the person who viewed what files, when and where they were downloaded, and what was removed.

With fence view and the view only mode, you can view documents in a safe environment. These features ensure that your sensitive information is protected by blocking users from printing and saving, downloading or even taking screenshots of documents. This means that even if a user authorized by the VDR accidentally exposes sensitive files, the original documents won’t be removed from the VDR.

A reliable VDR will let you create granular access permissions for each file and folder within the data room. You can limit who can access the documents, establish deadlines for downloading and limit access by specific people or entire folders in the data room. You can also create an encrypted link that only the invited user is able to access the documents stored in the data room.

The best data rooms will have a variety of tools that let you manage document sharing, secure data with 256-bit encryption when in transit and at rest and manage access rights useful reference with two-factor authentication. They also provide an array of file formats, and a search feature that makes it simple to find any document in the data room.