Planning a Board Meeting – Key Points to Remember

Making sure you are getting the right information when planning a board meeting is important to ensure a productive session. Board meetings typically include specific deliverables such as board www.boardroomproperties.net/best-practices-for-nonprofit-board-meeting-preparation reports, strategic discussions and the ability to make decisions. To make sure your meeting meets these deliverables, here are some essential points to be aware of.

Confirm all attendees and their attendance plans before your board meeting. Take a final count of remote directors who could require participation via video call and plan how to best equip them with the equipment or links to join the meeting. Also, make sure you check whether the space for the meeting is available, and then arrange any catering or additional equipment needed for the room.

Create a rough agenda with the help of your board’s agenda and any concerns or requests from the board chair as well as the CEO and executive directors. You can avoid last-minute scrambles by having a draft agenda ready prior to the meeting.

The first item to be considered is an evaluation of the company’s performance since the last board meeting. This includes a look back of the major milestones, achievements and areas the company might require more attention to. Next, consider how the business can move forward with new strategies to promote growth. This could include discussing new markets, policies for customer service, investor relations, or hiring new employees.