How to Use Remote Board Meeting Technology to Expand Your Board Membership

A remote board meeting presents the board with a unique set-up of challenges. However, it also provides flexibility and opportunities to grow the board’s membership. Technology that is functional and allows board members to communicate efficiently and clearly is essential to a successful remote meeting. Before the meeting begins make sure that all participants have tested their cameras, software, and microphones and are comfortable with their equipment. This will reduce the amount of time that is lost due to technical issues, and enable your board members to remain engaged with the presentation.

Encourage your board members to add notes, updates, and action items to a shared agenda prior to the meeting. Utilize a scheduling software, such as https://www.boardmeetingweb.net/what-is-the-main-focus-of-corporate-governance SavvyCal to find an appropriate time for everyone. The result is shorter, more focused meetings that are typically less stressful.

The ability to communicate with each other during meetings fosters stronger connections and increases collaboration. Video in your meetings can also help you recognize non-verbal signals from your board. A smile can signal excitement and enthusiasm while an expression of frown, eyes rolling, or a frowning expression can indicate disagreement, boredom or even concern. It’s also helpful to play an introduction video prior to each remote meeting to set the mood and remind participants what is expected of them during the call. In addition asking for feedback at the end of each call will help boost engagement and let your board members know that their input is important.